Vendor Terms & Conditions

1. Selection & Booth Allocation

• Limited Availability: Submission of this form does not guarantee a space. There are only 10 booth spaces available for this conference.

• Review Process: Applications are reviewed on a First-Come, First-Served / Curated basis to ensure a variety of services for our attendees.

• Confirmation: Your spot is only secured once you receive a formal confirmation email and your vendor fee is paid in full.

2. Payment Terms

• Fees: The vendor booth fee is as follows:

• Retail vendors - Early Bird pricing from January 1, 2026 - February 28, 2026 is $300.  After February 28, 2026, vendor fee is $350.00 .

• Information vendors - Fee is $100.00.  You must clear your table daily as your area will not be in a secured area.

• Deadline: Once approved, payment instructions will be sent by our Vendor Committee chairperson. Payment must be received within 5 business days of the invoice date, or the spot may be released to the next vendor on the waitlist.

3. Logistics & Setup

• Standard Booth: Each space includes one 6 ft table, two chairs and tablecloth.

• Electricity: Power access must be requested in advance via this form and may incur an additional fee.

• Load-In/Load-Out: Vendors agree to adhere to the designated setup and breakdown times provided in the final vendor packet.

4. Cancellation Policy

• Cancellations made on or before Friday, May 22, 2026 will receive a full refund less a $50.00 processing fee. 

• Cancellations made on or after Saturday, May 23, 2026 and before June 15, 2026, will be refunded 50% of the fee less a $50.00 processing fee. 

• THERE WILL BE NO REFUNDS FOR CANCELLATIONS AFTER June 15, 2026 or for “no-shows”.